Accounts Payable (A/P) Manager

BioLabs HQ · Cambridge, Massachusetts
Department BioLabs HQ
Employment Type Full-Time
Minimum Experience Manager/Supervisor

BioInnovation Labs (BioLabs), established in 2009 and headquartered in Cambridge, MA, is the premier network of co-working spaces for life science startups. We are enabling innovation to make the world a better place through interaction with the smartest and most motivated people in the world. We are seeking an Accounts Payable Manager to contribute to the development and execution of our business plan and long-term growth strategy. Through a rapidly growing network of global locations (currently 11  in US and 2 in Europe), our collaborative lab space model is uniquely designed for scientific entrepreneurs to test, develop, grow, and commercialize their game-changing ideas. Each location supports entrepreneurial scientists with premium, fully equipped, and supported laboratory, and office spaces alongside unparalleled access to capital and industry 

 

ROLE OVERVIEW  

Reporting to the Assistant Controller, the Accounts Payable (A/P) Manager at BioLabs Headquarters, located in Cambridge, MA, manages the Accounts Payable operations including designing, implementing, and maintaining processes that ensure effective and efficient results. This position conducts A/P-related month-end closing tasks. 

 

RESPONSIBILITIES 

  • Build and maintain end-to-end processes and capabilities within the A/P function with a focus on operational excellence while ensuring proper internal controls. 
  • Own all A/P process, including processing and verification of invoice input and preparation of payment runs in MineralTree payment system, including issuing checks, ACH, and credit card payments. 
  • Provide excellent service to internal stakeholders and external vendors, ensuring that research and resolution of inquiries are completed in a timely manner. 
  • Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices. 
  • Reconcile credit card payments to ensure accuracy for prepayment invoices, short and missing credit card charges. 
  • Manage and monitor vendor accounts to ensure payments are up to date, including reconciliation of payments to account statements. 
  • Works closely with Marketplace team on vendor updates (payment method, etc.) utilizing MineralTree payment system. 
  • Collaborate with Marketplace team on projects and AP related training as needed. 

 

 QUALIFICATIONS 

  • Minimum three years of A/P-related experience. 
  • Bachelor’s degree in Accounting or Finance. 
  • Strong organizational skills, attention to detail, ability to prioritize and meet deadlines. 
  • Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines. 
  • Ability to work without direct supervision, and efficiently manage tasks and time. 
  • Knowledge of the industry and market conditions strongly preferred. 
  • Proficient in all Microsoft Office applications, knowledge of e-procurement systems (Jaggaer, etc.), NetSuite and QuickBooks preferred. 
  • Customer service focused, with an excellent work ethic and optimistic attitude. 
  • Desire to be part of a team-focused environment. 

 

BioLabs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

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  • Location
    Cambridge, Massachusetts
  • Department
    BioLabs HQ
  • Employment Type
    Full-Time
  • Minimum Experience
    Manager/Supervisor